Attendance

    Attendance Hours: 6:30am - 3pm

    Holly Stone Holly.Stone@orecity.k12.or.us 503-785-8730

    Attendance Office e-mail: ochsattendance@orecity.k12.or.us

 

   This e-mail address may be used for attendance issues such as:

  •    Excusing absences (parent e-mails will be confirmed)
  •    Pre-excusing vacations/appointments/college visits/etc.
  •    Changing student information-phone #'s, addresses, emergency contacts, etc.
  •    Parent Assistant user name and passwords

 

 
 
 
ATTENDANCE
Daily attendance in all classes daily is required for all students between the ages 7 and 18 years who have not completed the 12th grade (ORS 339.010). Students are expected to attend school daily and to be punctual for all of their classes. Every effort should be made to avoid having students out of scheduled classes. For a student to receive their Statement of Enrollment for the DMV, their attendance must be 92% or higher.
 

Forms

Attendance Regulation Forms   (PDF)

Field Trip Permission Form   (PDF)

District Pre Excuse Form  (PDF)

 

We Do Not Accept Notes From Parents For Attendance!

Absences need to be excused by the beginning of school the next day or the student will serve a lunch detention.

If a student needs to leave campus for an appointment the parent needs to call or email the attendance office prior to the student leaving campus.  If the student leaves campus before their parent calls the absence stays unexcused and the student will receive a referral.

If a student is marked absent by mistake it is the student’s responsibility to contact the teacher and clear the absence off his/her record.  Unexcused absences will result in the inability to make up work.

Students arriving more than 15 minutes late to school must check in at the Attendance Office.

Juniors and Seniors may leave campus as long as they have filled out the paperwork and have a Lunch Pass sticker on their ID Card.

 

Students May Not Be Checked Out For Lunch By Their Parent/Guardian.

 

Bus notes need to be brought to the Attendance Office by the end of 2nd lunch to be stamped.

 

Excused Absences
Absences may only be excused by a building administrator or designated school district employee (ORS 339.065). Oregon City School District defines reasons for an “excused absence” as:

  • Student illness or injury.
  • Illness of a family member.
  • The death of a family member.
  • Family emergency of an unforeseen nature.
  • Absences for other reasons that are excused in advance by the school administrator.

To request that an absence be excused, a student’s legal parent or guardian needs to contact the attendance office: 503-785-8730. The request for the excuse should be done prior to (if possible), or on the day of, the student’s absence. Requests to excuse absence can be left on the voice mail of the attendance office 24 hours a day.

Requests for excused absences will not be accepted following the student’s return to school (i.e. by 7:55 a.m. the following school day). A student not receiving an excuse for their absence by this time will be counted as unexcused.

 

Attendance Procedures

  • To increase accountability written notes are not accepted. Parents are required to CALL the Attendance Office (503-785-8730) to excuse their student.
  • Unexcused absences will result in the inability to make up work.
  • An automated call system will begin each evening at 5:00pm. The system will notify parents if a student has an unexcused absent or tardy for one or more periods during the day.
  • It is the parent/guardian’s responsibility to update the attendance office with current home and work phone numbers.
  • Students are expected to obtain make-up assignments from the teacher and to complete the assigned work by the date the teacher sets.
  • Students who become ill during the school day must report to the health clinic.
  • A parent will be contacted prior to releasing a sick student to go home.
  • The student must have a dismiss slip from the Attendance Office before leaving campus.
  • Failure to check out with the Attendance Office will result in a written referral and detention.

Arriving to School Late
A student arriving to school late (more than 15 minutes) may only be excused from their missed class(es) for one of the above reasons and by a phone call (or personal appearance) from their legal parent or guardian at, or prior to, the student’s arrival at school. Students will be required to receive an admit slip from the Attendance Office before they are admitted to class. We encourage students to keep their copy of their late arrival/early dismissal slip for their own record.

A student who arrives late without being excused will be counted as unexcused.

 

Leaving School Early

Students cannot leave school without a prior call from their legal parent or guardian to the Attendance Office. The Attendance Office will then deliver to the student a dismissal slip to excuse them to leave campus at the appropriate time.

  • The student must have a dismiss slip from the Attendance Office before leaving campus.
  • Failure to check out with the Attendance Office will result in a written referral and consequences.

Any student not attending one or more periods of the school day, after their arrival at school, will be counted as unexcused (except for the case of a leaving with an admit slip from the Attendance Office).

Students who become ill during the school day must report to the Health Clinic.

Students may not remain on campus after signing out. (i.e. library, commons, labs, office area, parking lot, unsupervised areas, etc.)

A student who is more than 15 minutes late to a class period throughout the day will also be counted as unexcused.

Students who are 18 years old still require parental permission to leave campus or to miss school.

 

Unexcused Absences
Any absence from school without parent consent, that doesn’t meet the attendance guidelines, or leaving campus any time during the school day without following school procedures will be counted as unexcused.

Some examples of unexcused absences include:

  • Leaving school without signing out at the attendance office.
  • Being absent from school without permission of parents.
  • Being absent from class without permission.
  • Obtaining a pass to go to a certain location on campus and not reporting there.
  • Becoming ill and going home or staying in the restroom instead of reporting to the heath center.
  • Failing to attend a scheduled assembly.
  • Falsifying parental call to attendance office.
  • Failing to verify an absence before the returning to school.
  • Involvement in a class “skip” day.
  • Students who have an unexcused absence may receive the following consequences:
  • Missed class work, tests, or quizzes cannot be made-up for credit.
  • A phone call and/or email will be made/sent to parents alerting them about the student’s absence from school.
  • Lunch detention will be assigned the day following their unexcused absence.
  • Three or more instances of unexcused absences will result in a referral to an associate principal to discuss creating a plan to avoid future unexcused absences.
  • Other consequences consistent with Oregon City High School’s attendance procedures.

Habitual Absences

Oregon City School District defines “habitual absence” as “a student whose combined excused and unexcused absences exceed eight (8) percent of all school days year-to-date.”

  • The teacher will conference with a student if a pattern of excessive tardies or absences is observed.
  • After conferencing with a student, the teacher will send an attendance notification letter home to the parents/guardian.
  • If attendance issues persist, the teacher will contact the parent about the problem and refer the student to a counselor and/or administrator.

Excessive absences will negatively impact a student’s grade.

After 10 consecutive absences, a student will be dropped from school registration.

Classroom Attendance Procedures

  • The teacher will take attendance each period in the first 30 minutes and keep an accurate accounting.
  • The teacher will provide practical and appropriate make-up assignments for students who have missed class and have the absence excused. (It is the student’s responsibility to ask for the assignments.)

Administrative Attendance Procedures

  • An automated call home will be made each time a student is absent or tardy from class.
  • At 3 unexcused absences a referral will be generated.
  • If a student has 5 unexcused absences in any class in one trimester, a letter will be mailed student’s home.
  • If a student has 7 unexcused absences in any class in a trimester, a student and parent conference will be held with the counselor or administrator.
  • Student with excessive absences and/or tardies may be referred for alternative placement.
     

Homework Request

Request for homework assignments must be submitted to the Counseling Center 503.785.8760 or the Attendance Office and require 24-hour notice. Parents, when collecting homework, should bring the student’s locker number and combination to collect books.